One-Way Video & In-Person Interviews

There are 2 options to access the Interviews feature.

First, it can be accessed by choosing the “+ Create Job Post” button on either the main dashboard or the Job Post menu options. This is the 5th step in creating a job post.

Second, to find the Interview Details and edit them after you’ve created your job post:

1) Choose the job post in which you’d like to edit your Interviews.
2) Choose the Details and edit button from that Job Posts main section.
3) Choose Interviews – the fifth option in the submenu
4) Choose the green Edit Interview button on the far right side of the screen.

NOTE: When making any edits to the section that you wish to save, please remember to scroll to the very bottom of the page and choose the green Save button before moving on.

Choosing an Interview Type

By default, when coming to the Interview page, it is set to in-person interview mode. To choose between One-way video and In-person interview creation, you will need to flip a switch. The switch is located in the right-hand box under the Interview heading. It is labeled as One Way Interview and turning it on will transition the interview you’re currently creating into a video interview.

In-Person Interview

This is the default view for the interview section. Below are the features of this interview type in order.

1. Add Interview: The first option to the top right of the section is to Add Interview. By default, you have 1 active interview that you’ll be creating here. However, if you plan to have a multi-step interview process, then this feature will be of use. By choosing the button, a popup will appear to name your new interview and it will appear to the left on the same line once complete. You can then shift between the multiple interviews you’ve created to separately add questions to them.
2. Templates: Here you will see several lists of interview questions. You will have one based on the job type chosen, the scorecard you’ve created, and some general interview and screening questions. To choose any of these questions, click on the name of the template to drop down the list and choose any questions you’d like to add to your interview using the black + icon to the right of each line. You can also choose the entire section by choosing the black + icon next to the heading of each template.
3. Write Question: Choosing this option will populate an empty line inside the list of questions you’ve created. Simply click on the line and enter your question, then click elsewhere to set the question.
4. Save as a New Template: If you’ve created a customized list of questions, you can use this feature to name & save the list for future use in a different Job Post.
5. Rename: Change the displayed name of the interview. For in-person interviews, this is internal-only.
6. Delete All Questions: If you’ve decided you want to start from the top, this will wipe out all questions in your current list.
7. Edit Questions: To edit any question, click on the line the question is in. The line will create a box around the question to signify you’ve selected the correct one and you can type in the box as needed to make your edits. Click outside the box once complete to confirm the change.
8. Drag-and-Drop Questions: To move the question order easily, use the hamburger icon located to the left of the numerical order indicator for each question. Holding that down, you can drag the question to a different part of the list.

One-Way Video Interviews

One-Way Video Interviews use the candidates’ webcam or phone camera and their microphone to record them answering the questions you’ve listed in the interview section. The switch to turn on this feature is located in the right-hand box under the Interview heading. It is labeled as One Way Interview and turning it on will transition the interview you’re currently creating into a video interview. There are several additional steps and notes compared to in-person interviews.

1. Intro & Outro Video: This is an option but recommended feature that will allow you to add an introduction and conclusion video that your candidates will see when they go to record themselves. There are 3 options to choose from.
   – Upload New will allow you to choose a pre-recorded video to add to either the Intro or Outro section.
   – Record will request access to your webcam and microphone which you can use to personally record something to add to either the Intro or Outro section.
   – Select from uploaded will have any recordings or uploads that were previously used in another job saved for future use so you don’t have to do it again.
2. Deadline for candidate: This is the time the candidate has to complete the interview. By default, this is set to 3 days but can be extended to 14. After the deadline is past, the candidates‘ link will no longer work. This can be overridden inside the candidates’ profile under the Interviews section by clicking on their deadline and choosing a new date.
3. Add Interview: The first option to the top right of the section is to Add Interview. Currently, you can only have have 1 active One-Way Video per job post. However, you may use this feature to create in-person interviews for further steps in your hiring process.
4. Templates: Here you will see several lists of interview questions. You will have one based on the job type chosen, the scorecard you’ve created, and some general interview and screening questions. To choose any of these questions, click on the name of the template to drop down the list and choose any questions you’d like to add to your interview using the black + icon to the right of each line. You can also choose the entire section by choosing the black + icon next to the heading of each template.
5. Write Question: Choosing this option will populate an empty line inside the list of questions you’ve created. Simply click on the line and enter your question, then click elsewhere to set the question.
6. Save as a New Template: If you’ve created a customized list of questions, you can use this feature to name & save the list for future use in a different Job Post.
7. Rename: Change the displayed name of the interview. For One-Way Video Interviews, the candidate will see the name you choose through the email token.
8. Delete All Questions: If you’ve decided you want to start from the top, this will wipe out all questions in your current list.
9. Edit Questions: To edit any question, click on the line the question is in. The line will create a box around the question to signify you’ve selected the correct one and you can type in the box as needed to make your edits. Click outside the box once complete to confirm the change.
10. Drag-and-Drop Questions: To move the question order easily, use the hamburger icon located to the left of the numerical order indicator for each question. Holding that down, you can drag the question to a different part of the list.

Final Step: Once your One-Way Video Interview is complete, you’ll need to attach the “General Interview Link” token to an email to send to a candidate. Info on creating emails & statuses can be found in the Statuses section of the Discovered Knowledgebase.

Interview Mode

Once your interviews are complete, the information can be accessed through the interview mode found in each candidate’s profile.
More information on this can be found in the Candidate Profiles section of the Discovered Knowledgebase.